Sun Feb 05 2023 10:09:47 GMT+0200 (South Africa Standard Time) - QikTruck Media
The COVID-19 pandemic has resulted in many South African businesses having to operate remotely. But many employees lack the understanding and knowledge on how to stay secure when working from home. Whether it’s best practices for working remotely, how to set up secure access systems, or simply understanding the necessary tools to stay productive and secure – it can be difficult to know the best way to protect your data and systems. It can be particularly difficult when working in the home environment where security measures might be inconsistent. To assist you in understanding the best practices to keep you, your data and your business secure, we’ve created the following tips.
In the work-from-home environment, it’s important to limit access to company data to only those who have the correct authorization. Establish guidelines that permit access by authorized personnel only, with limited sharing of the data for functional purposes. It might also be beneficial to use multi-factor identification (MFA) where possible, to verify the identity of the user accessing the data. Additionally, set up file transfer protocols that prevent suspicious transfers, shut down access after periods of inactivity, and implement encryption to secure the data.
Wherever possible, utilize a secure VPN and establish it as the baseline for creating a secure connection between devices and networks. Benefit from the encryption and protection that a VPN provides against unwarranted surveillance and snooping, or malware attacks while connected to an unsecured network. VPNs act as an access portal between two endpoints, and enable user access to secured company databases and networks. Consider the recommended and most secure providers, such as Express VPN, as top-level security protocols to ensure complete anonymity, privacy and security while connected.
One of the most useful security measures that can be implemented is MFA. With MFA, businesses can set up a two-factor authentication system which requires users to log in using two methods, such as a password, plus another code which only the user has access to. This could be a code sent by text, or a code generated by an authentication app. An MFA system is a reliable and secure way of ensuring that only authorized personnel can access confidential or sensitive information.
Having a working backup system that enables all data to be restored quickly and easily, is crucial. The best backup system will be one that is automated, secure and tested often for correctness. As employees are often using more personal devices to work remotely, it’s important to store the data in a secure off-site location that can’t be damaged by natural disasters or human error. This could be a cloud-based system, or an automated cloud-to-cloud backup and replication system.
It’s important to always use the organizations’ own secure and private systems. This means never using unsecured networks, such as public Wi-Fi and hotspots, which are open to data leaks and cyberattacks. Even password-protected networks can still be vulnerable, as hackers can find ways to identify passwords or user names and gain access to confidential or sensitive data. Instead, always use secure systems, owned by the organization, both at work, and out at home.
Data should always be transmitted using secure and encrypted technology, especially for sensitive information exchange. Utilize advanced encryption standards to protect data transmitted in files, such as images, videos or documents. Incorporate SSL (Secure Socket Layer), TLS (Transport Layer Security), and VPNs to encrypt the data before it is transmitted; ensuring that only those with the proper authentication can access it.
It’s important for businesses to stay abreast of the latest security trends and technologies, and understand the processes necessary to protect their data. Involve the IT department in researching the best security solutions available in the market, and equip them with the right tools and features to keep data secure. With the right security systems and technology in place, businesses can ensure they’re secure while people are working remotely.
Businesses should ensure they have the right security measures in place when implementing remote working plans. Processes, such as having limited access to data, setting up a VPN, implementing MFA, creating a backup system, utilizing proprietary systems, and encrypting data transmissions, all help to keep data and systems secure.
At QikTruck, we understand the importance of keeping your data protected. That’s why we offer a secure and reliable delivery service for all your goods transportation needs. Whether you’re a small business or a large company, our experienced staff can help you deliver your items safely and quickly. Contact us today for your truck driver hire needs and find out how we can help you get your items where you need them, quickly and safely.